Children's Privacy Notice

Effective date: June 25, 2026 Version: 2026-06-25

Advantage Flag Football League, a California nonprofit public benefit corporation ("AFL," "the League") is a 501(c)(3) nonprofit youth sports league. Our league exists for kids - but our website and registration platform (the "Service") is built for the adults who care for them: parents, guardians, coaches, and volunteers are the only people who use it. Because the people our program serves are children, we want you to understand exactly what information we keep about players, why, who can see it, and the control you have over it. This notice supplements our Privacy Policy.

How we get children's information - and how we don't

The player information we ask for comes from adults - not from children. Most of it comes from you, the parent or guardian, when you register. Some comes from other adults: a coach's returning-player list, or another family's teammate request, may name your child. Children do not have accounts and do not sign in - accounts may be created only by adults - and we do not knowingly collect any information online from a child.

The federal Children's Online Privacy Protection Act (COPPA) governs information collected online from children. Because the League collects players' information from adults, COPPA's consent framework generally does not apply to our registration platform. Even so, we have chosen to give league families the most important protections COPPA gives families on covered services - the disclosures in this notice, and the rights to review, correct, delete, and refuse described below - because we think you deserve them regardless.

If we ever learn that a child has used the Service or submitted personal information directly, we will delete that information and contact you.

Who operates the platform

The Service is operated by the League. Our software is built, hosted, and maintained on our behalf by ShirePath Solutions LLC, which is limited to using player information to run the platform for us.

The League will respond to all inquiries about your child's information, including those concerning ShirePath Solutions LLC:

Advantage Flag Football League · 18032 Lemon Drive, Suite C-360, Yorba Linda, CA 92886 · (714) 401-8741 · info@ylafl.com

What we collect about players, and why

We do not collect information from children directly. The Service has no place to upload children's photos, and we do not ask for biometric information or government identifiers. Photos and video taken at league events - some of which appear on the league website - may be used in league materials; you can ask us to stop using your child's image at any time by emailing info@ylafl.com (withdrawing stops new uses and we remove the material from the league website and social accounts we control, though we cannot recall printed programs already distributed).

Who can see player information

• League administrators - to run registration, payments, and team formation.

• Your child's team - when rosters are released, families on the team can see the roster (player names, entering grade, and team assignment) and guardian names and contact details for the team (including any co-guardian linked to a player's account), and coaches see guardian contact information for their team, so the team can coordinate.

• Our service providers - only what each needs to run the platform for us (full list: service-provider list; summarized in our Privacy Policy, Section 5). Two are worth calling out plainly:

  • Anthropic (AI provider): when administrators use AI assistance during team formation, player roster details (name, grade, school, division, and placement information such as teammate requests and sibling groupings) are processed by Anthropic's API. Team-formation suggestions are checked automatically and reviewed by administrators before rosters are finalized (some routine record-matching steps run automatically and are logged for review), and the AI tools are used only by league administrators - children have no access to them. Anthropic's commercial terms bar it from training models on our data and provide for deletion of inputs and outputs within 30 days (Anthropic can keep them longer only where the law or its safety processes require it). (Anthropic also helps transcribe parents' payment checks - that involves parent data only, and is described in our Privacy Policy, Section 3.)

  • Google (geocoding): your home address (never a name) is converted to map coordinates for geographically sensible team placement. See the Privacy Policy, Section 4 - including Google's independent use of geocoding request data.

• Almost no one else. We share limited details for specific league needs - for example, our uniform printer receives players' last names, jersey numbers, and sizes (and nothing else) so uniforms can be made - and otherwise only if the law requires it (for example, a subpoena or a child-safety emergency) or in a league merger or transfer of operations, as described in our Privacy Policy, Section 7. We do not sell children's information, we do not share it for advertising or marketing, and - apart from Google's independent use of bare addresses for geocoding (described above) - we do not allow any provider to use it for its own purposes, including training AI models.

How long we keep player information

We keep player information only as long as we need it for the specific purposes listed above, plus any record-keeping the law requires of us - and we do not keep children's personal information indefinitely. The specific schedule, by data category and purpose, is published in our Privacy Policy, Section 9 - including deletion of health-insurance details when the registered season(s) end and deletion of scanned checks on the schedule stated there.

Your rights as a parent or guardian

At any time, you may:

• Review the information we have about your child (most of it is visible in your account);
• Correct it (in your account, or by contacting us);
• Delete it - we will delete your child's information on request, except records we are required to keep: payment and financial records, safety and incident records, and the participation acknowledgments and eligibility records listed in our Privacy Policy, Sections 8-9. Some information is required for participation, so deleting it means we can no longer roster your child; we will tell you exactly what would be affected before acting;
• Refuse further collection or use - you can decline optional fields, ask us not to use your address for team placement, and withdraw your child at any time.

To exercise any of these, email info@ylafl.com from the address on your account (we verify identity before acting). We respond promptly, within a reasonable time. We will not condition participation on providing more information than is reasonably necessary for the program. Asking will never be held against you: exercising these rights will not affect your child's roster spot, placement priority, or how we treat your family. (The only exceptions are built into the choice itself - deleting records required for participation means we can no longer roster your child, and asking us not to use your address for placement means distance cannot be considered in placement.)

Security

Player information is protected by the safeguards described in our Privacy Policy, Section 10.

Changes

If our children's-data practices change materially, we will email parents and update this notice before the change takes effect.